Administrative Officer (External affairs) - British Association for Psychopharmacology

Closing Date
31 Jan 2022
36 Cambridge Place, Cambridge CB2 1NS
Permanent after one year probation period

About Us

The British Association for Psychopharmacology (BAP) is a learned society and registered charity. It promotes research and education in psychopharmacology and related areas, and brings together people from academia, health services, and industry. Formed in 1974, it is the largest such national association in Europe, and the second largest in the world. For more information see

Administration of the affairs of the BAP is run by a small collegiate team of three staff with distinct roles. The BAP headquarters are based in Cambridge. This post arises through retirement of a previous post-holder.

Post Description

A permanent full-time post with a salary ~£35k, dependent on experience. To provide administrative support and guidance to run the external activities of the BAP, including the annual Summer meeting and regular educational events on mental health disorders. To organise and provide input to Council meetings, and to communicate with external stakeholders such as NICE, Charities Commission and Companies House. To guide policymaking and governance of the BAP, and provision of advice to Council. The post offers a flexible working policy. In addition, the role holder would be required to travel in the UK to attend the Summer meeting and several educational events, each lasting for up to five days. Proven experience of delivering complex high-profile events is essential, as is an ability to build strong working relationships with members of the society and external contributors. The successful candidate will demonstrate exceptional organisation and communication skills and be used to managing competing priorities and expectations. Experience in working with scientists and/or government officials would be advantageous. The post will be subject to review after a one year probationary period.


By working with members of the office, the BAP membership and Council the Administrative Officer (External Affairs) will include the following responsibilities:

Liaise with a variety of Society contacts including members, guest lecturers, delegates and external stakeholders

Support the end-to-end delivery of the educational and Summer meetings programme of events ensuring all are delivered successfully, within budget and meet their objectives.

Contribute to booking event facilities, the setting of plans, objectives and timescales of events and proactively identify for Council if these need to be altered.

Support on the onsite delivery of events.

Draft a range of written materials, including meeting notes, briefing documents or reports for Council, speakers, and meeting organisers.

Ensure that event plans include the ability to accommodate recording, and virtual or hybrid alternatives as required using external support.


Person Specification



A relevant degree or professional qualification, or equivalent.

Some previous experience in business or charity management OR a proven track record of extensive relevant work experience, demonstrating transferable skills applicable to the role.

Excellent written, verbal and interpersonal skills.

An understanding of the scientific and academic community.

Professional, friendly, diplomatic and with a high degree of cultural awareness.

Proven ability to form strong working relationships with a variety of individuals, including senior leaders working in academia, industry or the NHS.

Excellent planning and organisational skills.  Effective influencing and negotiation skills.

Highly developed organisational skills, with evidence of strong project management, attention to detail and meticulous planning skills.

Ability to prioritise and manage a varied workload.

Experience of establishing and maintaining a network of contacts.

Ability to understand budgets and interpret financial information.


Ability and confidence to make decisions independently.


Ability to work in a team environment, supporting colleagues and sharing expertise.


Excellent level of IT skills and digital competency, including Microsoft Office and databases.


Flexible attitude to working hours at busy periods.



Application Process

Preliminary enquiries should be made to Candidates should submit a CV and a one-page synopsis of how their specific skills make them ideal for the post by email to by Monday 31st January 2022. Interviews are likely to occur online and the successful applicant would be expected to be able to commence as soon as possible.