Poster abstracts

*** POSTER ABSTRACT SUBMISSION DEADLINE EXTENDED ***
*** Midnight on FRIDAY 13th JANUARY 2017 ***


We strongly encourage students and early-career scientists to present their work as a poster presentation. We expect around 750 posters to be presented at the BNA2017 Festival of Neuroscience, and bursaries will be available for qualifying poster presenters. Submission deadline = FRIDAY JANUARY 13th, 2017.

We're delighted to announce that all abstracts presented at BNA2017 will also be published in the Gold Open Access Journal, Brain and Neuroscience Advances.

Please read all the information below prior to submission. You can also download and print a pdf version of the guidelines.

Contents

  1. Abstract handling fee
  2. Abstract submission guidelines
  3. Oral presentations
  4. Declaration statement
  5. Ethical standards statement
  6. Conflict of Interest and Disclosure Statement
  7. Selection process
  8. Presentation information
  9. Submission

Abstract handling fee

There is an abstract handling fee of £15.00 per poster to help cover the costs of reviewing and processing your submission. You will be able to pay this as part of your delegate registration fee.

Please ensure you register for the meeting and select the option to submit a poster, before completing the poster abstract submission process.

Your poster will not be submitted for review if you have not paid the handling fee.

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Abstract submission guidelines

We invite you to submit abstracts for the poster sessions.

Only registered delegates can submit an abstract.  If you have not yet done so, please register here. 

You may submit as many abstracts as you wish, and do so at any time before the abstract submission deadline of Friday 13 JANUARY 2017.

You may return to edit abstracts at any time before the submission deadline, once you have completed the first draft of your abstract you can select either SAVE or SUBMIT at the end of the form. If you select SAVE a link will be sent to you by email which will take you back to the submission page, allowing you to make changes and either save or submit. The submission will be deleted if the close date is reached and not sent.

Abstract submission will require the following information:

Abstract title

You can use up to 150 characters including spaces.

Abstract category (theme)

Select the theme from the drop down box that best reflects the topic of the abstract. This information will be used to allocate your poster to an appropriate poster session. However, final allocation of your abstract to the theme cannot be guaranteed and is at the discretion of the programme committee.

The themes from which to choose are:

  • Attention, motivation, behaviour
  • Sensory & motor systems
  • The neurobiology of stress
  • Neuronal, glial & cellular mechanisms
  • Novel treatments & translational neuroscience
  • Neurodegenerative disorders & ageing
  • Learning & memory
  • Genetics & epigenetics
  • Developmental neuroscience
  • Neuroendocrine & autonomic systems
  • Psychiatry & mental health
  • Methods and techniques
  • Other (e.g. history, teaching, outreach)

Author details

Author details must be entered as you wish them to appear in the abstract book. 

The first author is also the primary contact and the presenting author.

The first author must be registered for the meeting and present in their allocated poster session.  If extenuating circumstances prevent the first author from attending, presentation by a co-author is acceptable but only if they are also a registered delegate at the meeting. 

Please tick the box to indicate all co-authors have been contacted and agree to the submission. The first author/primary contact has responsibility for the content on behalf of co-authors. 

Abstract content

Enter your abstract text in the text box. 

Please note: symbols, sub- and superscript will not display if typed directly into the box (the box is plain text to reduce the likelihood of hacking). However, they will be reproduced correctly if copied from a Word document and then pasted into the box. We therefore recommend that you write your abstract in Word, and then copy and paste in to the abstract submission form.

Make check to make sure that any symbols (µ, β etc) have been entered and displayed correctly. 

You can use up to 2,300 characters including spaces. If references are included these are counted in the character count.

The work reported must be an empirical piece of research. The abstract and poster must discuss the same piece of work. At minimum, the abstract must report a summary of the rationale that forms the basis of the work, the methods used, the results and the conclusions drawn.

You can upload one image/figure. Images should be standard image format of jpg, pict, tiff, etc (not a PowerPoint slide, Word document, pdf or similar). Files must have resolution of 300 DPI or more. Please make sure the legend is part of the image, and is at a suitable size to read when printed at around 10 cm x 10cm. 

Poster Prizes

This is open to PhD students and early career scientists (up to five years since graduating from highest qualification level; permanent faculty members are not entitled). Only presenting authors are eligible (presenting at the poster session, and first author on the abstract). Please tick the box if you meet the selection criteria and wish to be considered for a poster prize.

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Oral presentations

You have the option to put forward your abstract to the Programme Committee for a short oral presentation.  

These are scheduled to take place in a quick-fire session on the first day of the Festival (Monday morning), giving you the chance to raise awareness of your research and invite people to visit your poster.  Please note that poster talks are strictly THREE MINUTES long!!

If your abstract is accepted for oral presentation, the presenting author will be permitted a maximum of one oral presentation in the program.

If you have any questions about poster talks please contact Neurofest17 at bna2017enquiries@neurofest17.co.uk.

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Declaration statement

During abstract submission you will be asked to declare the following:

I confirm that I have previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted.

Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programs, other promotions, etc.)

I understand that I must select a specific Theme for my abstract allocation.  Although the Programme Committee will work hard to honour this selection, this cannot be guaranteed.  The Programme Committee reserves the right to change the Theme under which the abstract was originally submitted.

I warrant that no part of the information and content provided to the British Neuroscience Association (the BNA), nor the publication of any such content by the BNA, on the internet or otherwise, infringes any third party rights, including but not limited to privacy rights and/or intellectual property rights.

I grant the BNA the right to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis.

I confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract.

I understand that the presenting author must be a registered participant.

I understand that the BNA reserves the right to remove from publication and/or presentation an abstract which does not comply with the above.

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Ethical standards statement

Where relevant, all abstracts submitted must have received ethical approval for the study. Ethical requirements for poster submissions to BNA2017 are stated below. During abstract submission you will be asked to declare the following:

Experiments on animals and animal tissues -

I confirm that:

  • For work conducted in the UK, all procedures accorded with current UK legislation.
  • For work conducted elsewhere, all procedures accorded with current national legislation/guidelines or, in their absence, with current local guidelines.

Experiments on humans or human tissue -

  • I confirm that all procedures accorded with the ethical standards of the relevant national, institutional or other body responsible for human research and experimentation, and with the principles of the World Medical Association's Declaration of Helsinki.

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Conflict of Interest and Disclosure Statement

In order for the BNA to properly evaluate the information, analysis and opinions presented in your abstract, it is important that they be informed of potential conflicts of interest pertinent to the research submitted. 

Abstracts will not be reviewed without proper completion of the conflict of interest/disclosure section on the abstract submission form. The disclosure information you provide will not jeopardise proper review of your abstract.

In submitting your abstract you are also agreeing to declare any conflict of interests in your presentation at the Festival. During abstract submission you will be asked to state any conflicts of interest and give details on the online abstract form. Any disclosure information will then be stated in the scientific programme and the abstract volume.

If neither you nor any co-authors have anything to disclose, leave the tick-box blank on the online abstract submission form.

Please ensure all authors provide relevant information concerning personal or professional circumstances and relationships that might reasonably be expected to affect the author’s view on the subject. Examples include but are not limited to:

  • Stock options or bond holdings in a for-profit corporation or self-directed pension plan
  • Research grants
  • Employment (full-time or part-time)
  • Ownership or partnership
  • Consulting fees or other remuneration (payment)
  • Non-remunerative positions of influence such as officer, board member, trustee or public spokesperson
  • Receipt of royalties
  • Speaker’s bureau

The BNA welcomes abstract submissions by commercial organisations engaged in research, and encourages the reporting of research relevant to the meeting. In such instances, abstract content should not appear to promote commercial products (specific products should be referred to generically; brand names must not be referred to in the abstract content).  Authors must disclose commercial interests during the submission process, as described above.

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Selection process

The Programme Committee will review all submitted abstracts.

Notification regarding abstract acceptance and scheduling will be sent to the submitting author.

Please note, if your abstract is accepted for oral presentation, the presenting author will be permitted a maximum of one oral presentation in the program.

In the unlikely event that your abstract is not accepted for presentation, and you no longer wish to attend the festival, you may request to cancel your registration. The abstract handling fee is non-refundable and there is a £10 administration charge to refund your registration fee. If your poster abstract is rejected and you wish to request a refund, please contact bna2017enquiries@neurofest17.co.uk

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Presentation information

Poster presentations: Posters must be no more than A0 in size (841mm x 1189mm) and portrait in format. Posters larger than A0 or prepared in landscape format will not be permitted to be displayed. Any printing costs are the responsibility of the delegates.

Oral presentations: Please note, if your abstract is accepted for oral presentation, the presenting author will be permitted a maximum of one oral presentation in the program.

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Submission

Please make sure you have carefully read all the above guidelines and information before submitting your abstract.  

Checklist prior to submission:

  1. Have you registered? You need to have registered and paid the Abstract Handling Fee of £15 when registering in order for your abstract to be accepted for review. If you haven't yet done so, register here.
  2. Have you read all the guidelines? If not, then please do so! 
  3. Have you done both (1) and (2)?  Then you are ready to submit!  We recommend that you download and print a pdf version of the guidelines, or keep this page open in a separate tab, so that you can refer back to them during the submission process. Please now proceed to the online submission form for BNA2017!

Any questions? Please contact: bna2017enquiries@neurofest17.co.uk

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